The right information should be provided to the right people at the right time in a format that is useful. This is an important way of information development. The consideration for the information development is: (a) the use of technology in enhancing the distribution of the information; and (b) the distribution of information through formal and informal methods.
Information distribution in effective and timely manner
The crucial information must not be buried. Also, there should not be an inhibition regarding the reporting of bad information. The good and bad information are taken out into the open with oral communication via meetings and informal talks.
Importance of face to face communication
The empirical researches have revealed the following:
58 percent of communication takes place through body language
35 percent of the communication takes place through the tone and throw of the words spoken
7 percent of the communication takes place through the content of the words spoken
The body language and the tone of the voice speaks of the person in terms of he/she feels. The attention should be paid not just on the actual words but more on the depth of the communication (Baguley 2010).
Encouraging more face to face interaction
The short and frequent meetings have often been effective on the technology sector, such as IT projects. The real need of communication is reflected when the people focus through stand up meetings. Some companies impose restrictions on the usage of e-mails between certain hours or even the entire days of the week (Kerzner 2001).